Spending too much time chasing receipts, and renter balances?

Simplify + Stay on track with the

Landlord Rental Income & Expenses Tracking Spreadsheet

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Choose from 5 to 110 properties versions:

Whether you manage a handful of rental units or dozens, this template puts everything into one place – rent payments, fees, expenses, balances due, and a property‐by‐property summary. Instead of juggling multiple files or plugging into payment systems, you’ll use one streamlined Excel workbook built for efficiency.

Just look what others had to say about this spreadsheet:

Kiemoni Butler
Landlord Rental Income and Expenses Tracking Spreadsheet - 5 - 110 properties
This thing is freakin Awesome. Shorten my administrative day, down to a few hours a week. I would and do recommend this Template not only for rentals but for home improvement. Let's you track everything seamlessly with no learning curve. I just wish it would let you reconcile your expenses with CSV. Files for receipts from i.e credit cards, banks, and Home Depot. If that gets added to the template please let me know and I will definitely up grade. But I am a very happy with this product .
Victoria Moseley
Landlord Rental Income and Expenses Tracking Spreadsheet - 5 - 80 properties
Erin's landlords' spreadsheet has transformed my business! Before I found her site I was using an old word package and calculating my totals on the calculator. It was a mess! Finally I found Erin's landlords spreadsheet and now I know how my business is running and how much money I'm making or losing! The spreadsheet is excellent and Erin is really helpful and clearly explains how to use the spreadsheet. I can't recommend her highly enough. Victoria
Sepi Forstie
Landlord Rental Income and Expenses Tracking Spreadsheet - 5 - 110 properties
I am a spreadsheet-challenged person, and didn't want to go with the online management programs. This program is perfect for me to manage all the long term single rental units and duplexes. When I first purchased over 2 years ago, she was great at getting back to me on all of my initial learning curve questions. The time it has saved me in keeping it all organized is more than worth the cost. My ROI on this purchase was amazing ;-)))

Get organized and take control of your rental finances today, maximize your deductions, and finally feel confident at tax time. 

You’re a landlord - not a full-time accountant.

Between rent payments, repairs, and receipts, it’s easy for your records to get messy fast. If you’re juggling multiple spreadsheets or losing track of who’s paid what, you’re not alone.  

You deserve a simple way to track your rental income and expenses – without spending hours every month trying to make sense of it all. 

We know how frustrating rental tracking can be.

At Time Saving Templates, we’ve worked with thousands of landlords who wanted a simple, reliable way to see exactly how their properties are performing – all in one place.

Now you can stay organized with your rental properties.

It's possible with these templates and resources at your fingertips!

Yes! I want to get the Landlord's template!

One Template does ALL of this:

Individual Property Pages

Each Property page consists of 3 Main Sections:

#1) Individual Property Summary – this part will contain the monthly rental income and expenses, remaining balance due and profit/loss per month. Scrolling down will be a YTD total on each expense category for that property. 

#2) Rental Income Section – Scrolling to the right in the green section is where you’ll enter your tenants details, rental income received and dates. 

#3) Rental Expenses Section – Scrolling to the orange section, here you can enter any rental expenses specific to your property, and assign a specific expense category and any notes.

Rest Assured that you have all you need on your properties:

  • Monthly Rental Income and Expenses Summary per property
  • Total Summary by Expense category per property
  • Customize up to 8 new expense categories, comes with 18 standard categories
  • Options from 5 properties up to 110 properties that you select at checkout
  • Hyperlinks for easy navigation between properties and summary page

Main Summary Page

Nothing to enter on this page – it’s all automatically populated for you!

  • Annual Rental Income and Expenses Summary per property
  • Total Summary by Expense category per property
  • Option to select the remaining balance for a particular month
  • Total Profit and Loss per property and overall

Standard Expenses Tracking Page

Faster Data Entry for standard expenses feature

  • Built for expenses that are about the same every month
  • Enter the expense once, and have it populate in all 12 months
  • Ability to adjust monthly rates when something increases or changes.
  • Can apply to specific properties or overall expenses
YES! I Want It!

How the template works:​

See what others have to say about Time Saving Templates

Melodie Porter
Landlord Rental Income and Expenses Tracking Spreadsheet - 5 - 110 properties
Erin, Thank you so much for these easy to use templates and for your quick response to my questions once received! I am enjoying filling them in and how easy it makes my life from here on out! I will be ordering a basic one for my household as it makes it effortless for budgeting and tracking for my duplex's. Melodie Porter!
Lara Weisensel
Landlord Rental Income and Expenses Tracking Spreadsheet - 5 - 80 properties
I have used Open Office for many years to organize my business finances. When I came across this template made by timesavingtemplates, I decided it was worth the money to give it a try. It is very reasonably priced and I absolutely love it. I was able to order it with the correct number of units as well. It is easy to look at, easy to use, and easy to organize. All the hard work is done by someone who is obviously very good at what he or she does. I highly recommend using these templates!
Donna Boyd
Landlord Rental Income and Expenses Tracking Spreadsheet - 5 - 110 properties
I wish I'd found Erin years ago. She has made the Excel process so easy- saving time and money! Her rental property spreadsheets fit perfectly with my property rental business. I would highly recommend for service and ease of use!

Just look at everything that's included:

  • Fully linked Excel workbook - every property has its own tab feeding into a master summary page.
  • Pre-built income & expense categories based on common tax-reporting fields.
  • Room to add up to 8 custom categories to fit your situation.
  • Printable property and year-end summaries for your accountant.
  • A recurring expenses page - enter once, populate each month.
  • Ability to track remaining balances due from tenants.
  • Main summary page is automatically updated from entries in each property page.

Without a clear system, it’s easy to… 

  • Miss deductible expenses and overpay taxes
  • Lose track of tenant balances or payments
  • Waste hours every month trying to rebuild your records
  • Feel unprepared when your accountant or tax preparer asks for details

You don’t have to stay stuck in that cycle.

Imagine this instead:

  • You open one file and instantly see your profit and expenses per property.
  • You can hand your accountant a clean, categorized report in seconds.
  • You know exactly how each property is performing - and where to save money.
  • Tax season feels calm, not chaotic.

That’s the power of a tool that’s built for you, not against you. 

We built this spreadsheet because keeping clean, accurate records shouldn’t feel like a second job. With over a decade of experience creating time-saving tools for small business owners, we’ve refined this template to make it effortless to manage your rentals. 

The Landlord's Template was SPECIFICALLY Designed for:

Landlords and property owners managing rentals

Those balancing both short-term and long-term rentals

Anyone who wants an accurate, tax-ready report every year

Self-managers who want to spend less time on spreadsheets and more on growing their rental business

Time Saving Templates is on a mission to help you Streamline & Save Time

We’ve been designing excel templates for over a decade! Time Saving Templates started as a small Etsy shop in 2013, and has grown over the years.

We have a small but mighty team – ready to support you in utilizing these excel templates for your unique situation.

Time Saving Templates has over 600 positive reviews:

Kathy Cuevas
Landlord Rental Income and Expenses Tracking Spreadsheet - 5 - 110 properties
I love the way this organizes and pulls totals automatically. This would be way easier for my accountant. Hopefully it'll save me money on his bill. So far when I had a question to it's been excellent quick response and customer service. Highly recommend.
David Duncan
Landlord Rental Income and Expenses Tracking Spreadsheet - 5 - 80 properties
Works perfect for my needs. It's not complicated to use. Just record transactions as you go and all the info is easily accessible. I'm using it for 11 properties and I spend about 5 minutes per week recording income and expenses.
Jennifer Waizman
Landlord Rental Income and Expenses Tracking Spreadsheet - 5 - 110 properties
The landlord multi property spreadsheet has been a lifesaver. I was dreading tax season and now I feel totally prepared. Your customer service has been excellent. I can't thank you enough.

What to do next:

Step #1 – Choose your version based on the number of rental properties:

Step #2 – Enter the name you would like the template personalized with:

Step #3 – Template and directions get delivered to your inbox and you can start:

  • Getting organized with tracking rent, fees, and expenses.
  • Finally see your totals per per property for expenses and income.
  • Tracking remaining balances to follow up with.
  • Have all your reports ready to go!

What is included with the template?

Every template is designed specifically for you to be able to easily input your information – with formulas and charts already set up, so you don’t have to understand how to edit formulas or create charts from scratch.

  • All templates are designed in MS Excel, but also compatible with Google Sheets
  • All templates come with easy PDF directions and links to videos for extra help
  • All templates are designed for ease of use and have the same color coding

Start Saving TIME!

Get the Landlord's template delivered to your inbox today!
Yes! Send me this Template!

This template is compatible with:

MS Excel or Google Sheets

Direction files are in PDF format.

Common Questions!

The templates will be emailed to you within 24 hours of purchase, but usually it’s within a few hours during the daytime.

All orders are sent from [email protected] or [email protected]

Sometimes the emails can get stuck in the junk or promotions folders, so don’t forget to check there for it. 

Yes!  The templates are designed in MS Excel and are compatible with all versions of Excel. 

With a Mac computer, you will need ‘Excel for Macs’ or Google Sheets.  Templates do not work with Numbers program on the Mac.

Most templates work well with Google Sheets, which is a free program, as well as One Drive online Excel. 

When purchasing the templates as-is, you agree to the licensing terms which allow the template to be used by the buyer only, and to not share the templates with others who haven’t paid for the product. 

All templates come personalized with your name or business name, and that cell remains protected. 

You may purchase the license upgrade to use the templates for your own clients, when it is part of a service you provide.  See the Commercial license option at checkout for more details.

When you purchase from this page, you will receive the unprotected formulas versions as a BONUS for free. 

Each template comes personalized with your name or business name that you enter at checkout, and that cell remains protected.

If you would like the fully unlocked version without your name personalization, you can upgrade to the fully unlocked version for an extra fee (see option at checkout page).