Profit and Loss Template for Self Employed – Etsy and Paypal Sellers


This report will help get a quick view of your total sales and expenses across all your venues, with a nice summary to show the annual or running total profits.  NEW versions also available for Amazon handmade sellers or if you use Stripe, Paypal or Square for your online shop.

Personalize with Name or Company Name


This template will save you time in determining the profit (or loss) of your Etsy business!  This template can also be used for online selling outside of Etsy as well.  The best part about this template is the ability to easily import your sales and fees, rather than having to enter them in individually.  You’ll see there are different version options that are made compatible to import your Etsy, Paypal, Amazon Handmade, Stripe or Square sales – so if you use any of those payment processors on your website, you can easily import all your information and directions on how to do it are included.

There are several pages within 1 file of this template, that are all linked together to save you time on data entry.  The main running totals/summary page is a 1 page summary that will include the annual or running total summary of all your sales and expenses, and show your total profit/loss overall, and a profit or loss related to shipping income and shipping purchased.  The monthly upgrade option, will also include a 1 page summary per month, for all 12 months and the same annual summary page.

The summary totals will include-

-Etsy Sales (whether direct checkout or paypal)
-Paypal Sales (totals are for all venues that use paypal, not per venue)
-Other Sales (there will be a place to enter other sales, that don’t utilize etsy or paypal)
-Shipping Income
-A variety of expenses, including shipping label purchases, etsy listing & transaction fees, credit card processing fees and you have the option to enter your expenses for several other categories:

  • Supplies
  • Packaging Materials
  • Education / training
  • Other expenses
  • Other fees

Depending on which version you order, you will need to download a csv from etsy, paypal, stripe, square or amazon handmade, however directions are included on how to download them and copy and paste them into the template.  The summary page will then add up all the totals from the csv’s and any other information you enter.

12 monthly summaries – includes 1 page for the annual and 12 more summary pages for each month and has 2 extra expense categories.  Also includes a summary of tax collected.

Customer Reviews of this Template~
“Wonderful spreadsheet for keeping up with your sales and expenses. Love the fact that I can just copy and past my Etsy and Paypal CSV’s into the spreadsheets, then everything is all totaled on the first sheet. Quick and easy. Erin is great to work with, she answered all my questions and quickly to. Thanks so much! ” – Robin

“I wish I had bought this spreadsheet sooner! It truly is time saving and very easy to understand. Plus, Erin is very communicative and will be there for you if you have any questions. Purchase this template already and make your life easier!” – Valerie

You will receive via email, an Excel Spreadsheet and a PDF with directions. Will work with all version MS Excel. Templates come personalized with your name and/or shop name.

*This file is not meant to provide tax advice. This template is just a way to summarize data from your CSV reports.

*You do not have permission to distribute or re-sell the template, so please don’t do it.

If you have any questions, please feel free to contact me.

See more handmade seller templates here.

See more general business templates here.

Additional information

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